Reputation Management: Business Warfare – Top 5 Steps to Respond to and Diffuse Negative Comments and Attacks

 Business Warfare – Top 5 Steps to Respond to and Diffuse Negative Comments and Attacks 
As a midsized business, it’s always nice to receive positive comments and feedback so you know what you’re doing right. But criticism and negative feedback are just as useful, sometimes even more so. If you can take a step back and avoid taking negative comments personally, they can also serve as a guide toward greater business success. Being on the receiving end of unpleasant feedback or even insults and attacks can turn out to be the catalyst that helps you build your business. To use them in the most effective manner, follow these five steps for responding to negative comments and diffusing insults and attacks.
  1. Be Quick to Respond. According to a study conducted by Cone, a Boston communications and strategies agency, 80 percent of all consumers opted not to purchase from or frequent a business due to negative feedback they read on the internet. Review sites such as Angie’s List and Yelp have the power to impact your business positively or negatively depending on the reviews left there by customers. Although you might not be able to stop a bad review, you can respond quickly to avoid it escalating and damaging your business in the process.
  2. Be Personable and Professional. Respond to negative feedback in a personable and professional manner. Introduce yourself and your title, whether you’re responding online or in-person. Rather than making excuses, acknowledge that you appreciate the person’s words and will convey them to the rest of the team.
  3. Refrain From Defensive Behavior. When responding to a dissatisfied customer or bad online review, refrain from comments made out of anger or defensiveness. Stooping low in your response only makes the company look worse and may cause the situation to escalate.
  4. Listen and Take Action. New Jersey-based marketing expert JC Dawkins told Entrepreneur.com that she and her husband decided not to try a new restaurant in the area based upon a horrible review she read online…one that had been left unanswered by the owners. Whether the negative review was warranted or it was left by someone who’s being insulting and attacking for no reason, it’s important to listen and take action to avoid a repeat situation. Ask yourself if there’s a kernel of truth in what’s being said. If so, how can you change things for the better?
  5. Follow Up. Whenever bad reviews or negative feedback prompt you to make changes in your business it’s important to follow up with the customer to let them know. This gesture of good faith can be the deciding factor that converts an unhappy customer to a happy and loyal one. Take the time to post a follow-up comment or contact the customer via email, by phone or through the mail.

The perceived value of your products and services can decrease significantly based solely upon negative reviews. By responding promptly and in a professional manner, you can diffuse bad reviews and negative comments and turn them into business-building opportunities. Although negative feedback can impact your business, it won’t cause as much damage as your lack of response.  

Following these steps shows that you care about your business and how you can best serve your customers.

Gossip Ruining Your Business/Life – The Accelerated Velocity of Terminal Inexactitude

We all know that dull news travels like a snail mail and gossip faster than warp drive.  One of our favorite examples comes from the all-too-true movie Easy A starring Emma Stone.  Three times in the movie, the director shows us the speed of gossip which Emma calls The Accelerated Velocity of Terminal Inexactitude.   In this two part series we explore the “hit like a tornado” impact of bad gossip and next time we will explore how to create “buzz” to warp drive your message for maximum impact for the better.  Photo Courtesy Sony – click on image for movie.

Denise Lones, founder and owner of the successful real estate marketing group The Lones Group, was in the midst of building a successful business when she noticed a competitor was using a trademark that looked suspiciously similar to her zebra-themed trade dress. When she confronted the competing business about it, she found herself blindsided by the reaction. False accusations, a lawsuit and personal threats occurred in rapid fire succession, causing great personal stress and damage to her business’s reputation.

A successful business results from hard work and effective business-building techniques. One of the most important business-building techniques is a solid reputation. As you’ve worked on the growth of your business, no doubt, you’ve worked equally hard to establish a positive and solid reputation, too. A good reputation in the business community and with your customers requires effort, a focus on customer satisfaction and effective marketing campaigns.

When a disgruntled/dishonest former employee, an unhappy customer or a person who wants to sabotage your success starts spreading gossip and negativity about your business, it can quickly damage the reputation you’ve worked so hard to earn. According to Entrepreneur Magazine Online, technology can cause this type of damage to quickly increase as false information begins to dominate computer search engine results pertaining to your business. The sooner you put an end to gossip and begin working on repairing the damage caused by it, the more quickly you can regain your excellent reputation. Include these considerations in your plans as you clean up the damage and prevent it from progressing.

  • Actions Speak Louder Than Words. The Shady Maple Smorgasbord, a Mennonite-owned restaurant in Pennsylvania, was threatened by boycotts and loss of business when they were falsely accused of denying military members service in their restaurant. Even though Mennonites are known for their stance against military action, the Shady Maple was always happy to serve those fighting for our country. To counteract the damaging rumor, the owners offered a 25 percent Veteran’s Day discount to active military members as well as veterans. Their positive action worked. More than 17,000 customers dined at the restaurant over a two-day period, showing that actions have incredible power to dispel falsehoods.
  • Counteract With Positivity. Use your business’s blog, email newsletters and social media venues to spread positive reviews and feedback from customers, vendors and employees. The more you can do to build your positive image, the sooner gossip will fade to the background.  Next week we try to get our arms around that concept, though often good buzz gossip is just luck that someone notices all the good you do.
  • Consult Professional Damage Control. Companies such as Profile Defenders, Reputation.com and your business legal counsel and others that offer businesses the service of conducting damage control and helping to rebuild a positive reputation. By optimizing search engine keywords and terms, and producing effective business-building blog posts and social media content, companies of this nature can help your business regain previous status by generating content that sheds a more positive light on your business.

Recovering from the damage caused by gossip and false accusations can be difficult at best and traumatic at worst. Doing your best to repair your business reputation is not just a matter of necessity; it’s often a matter of principle, too. There’s no reason why someone else’s malicious behavior should ruin years of hard work.

In addition to being proactive, these steps can help you clean up the mess created by gossip and restore the reputation you worked so hard to build.